In the past, sharing files with colleagues required printing sharing virtual net documents or physically handing them to each other. This was inefficient and often resulted in mistakes and miscommunication. File-sharing software is a contemporary alternative that allows employees upload, download, and transfer different types of files via the internet or through a network. The top document-sharing programs include features such as central data storage, and real time collaboration. This allows the project managers to share information and manage their projects in real-time.
The ideal tools for file sharing also let IT control the content to prevent unsuitable data from being shared, or sensitive information from getting leaked. They also ensure that users are using the latest version of every file. The most recent cloud-based applications provide multiple levels of permission which help to ensure the security of your data and prevent leaks.
Version tracking is a key feature of any document sharing program and many vendors have built this feature into their systems to assist teams avoid replication or working on old versions. Look for it on platforms that can support popular programs like Office, CAD files or even photos and video.
The most advanced document sharing software also allow seamless collaboration. They are easy to use and offer users with a pleasant experience from the initial onboarding phase to daily use. Find an easy-to-use interface and the ability to search for specific words or phrases within titles and body text and also to filter by upload date and last-modified date, file type and more. The platform should also be able connect your local computer to the files stored in the cloud for maximum productivity and convenience.